Conference Management

Deliverables

Attending to speakers

To allow speakers to focus exclusively on their presentation, we coordinate their travels, schedule the speakers and gather CDs and images for the conference brochure and conference website. In this way, they can focus on the delivery of their message. Our work includes the programming and management on site as well as modern abstract handling.

Participant management

Our goal is to make things as easy as possible for your guests, for example, by offering the possibility for online registration with e-payment, by providing a hotline with a principal contact, and by allowing for on-site registrations as well. Together with our professional invitation management and participant information system, we are then able to ensure smooth operations.

Conference corporate design

Our professionals on site develop a conference corporate design with a key visual, alongside corresponding conference material and the uniform branding of the conference program, brochures, note pads, name tags, rollups, sponsor walls and event signage.
Image films, video loops of sponsors and much more are created by our highly competent partner in media production.

Conference communication

We make sure to keep everyone talking, before, during and after the event. Our communications toolbox includes the save-the-date app, invitations, reminders, on-site communication, assistance with PR, a conference website and media and sponsor handling.

Catering

Food Court—modern, innovative campus catering
For the catering, we quite naturally opted for Studierendenwerk Hamburg, a student services corporation that runs our own student cafeteria and that also has an event unit. The cafeteria offers organic and vegan foods as a matter of course. In fact, traditional sandwiches are nowhere to be found. The banquet-proven chefs and a service staff experienced in hosting events will gladly offer you a contemporary, healthy and diverse menu designed to your needs, be it a seated dinner or a finger food buffet.

Event management

Every event is a special occasion. And everything has be perfect down to the smallest detail, from the decoration and state-of-the-art technology to a perfectly timed flow of activities. In addition, Bucerius can organize suitable side events and hire captivating hosts to moderate the event.

Would you like your event guests to be active participants rather than passive listeners? If so, ask to get a “Be active” consultation where we’ll explain just how you can make that happen.

Added extras

Bucerius also takes care of added extras, such as:

  • Hotel recommendations
  • Entertainment
  • Give-aways
  • Limos / shuttle service
  • Side events